Youth Doubles Beach Volleyball Tournament

Weather Policy

This is a rain-or-shine event! We’ll be playing through the elements unless conditions become unsafe. Please see the following outlines are our entire weather policy. 

Lightning Protocol

• All participants, staff, spectators, officials, coaches, and volunteers must immediately
  evacuate the beach courts and go to cars or indoor facilities. DO NOT SEEK
  SHELTER UNDER TREES
• The area must be lightning free for 30 minutes (as per Environment Canada) before play resumes
• Following the 30 minutes, play will resume

Extreme Heat Protocol

• An extreme heat protocol may be activated based on the current weather conditions. In the event the humidex reaches or exceeds 40 degrees and Environment Canada indicates a humidex warning, teams will be permitted the following:
• Drink water while walking between side switches (without causing delays to the match)
• One extra timeout per set per team
• Should a team play back-to-back matches an additional 5 minutes of time will be added between those matches
• Tournament Staff will monitor weather throughout programs and make final decisions to ensure the safety of all participants.

Air Quality Protocol

• If the AQHI is above 7 practices/league play will be cancelled or rescheduled
• Tournament staff will arrive on site in the morning at the scheduled time and begin the setup to prepare for the tournament. If the Air Quality index reaches a 7 or higher at the time of the players meeting the tournament will be cancelled or the start time delayed. Teams are expected to arrive with the intention of playing until otherwise notified by Volleyball Alberta.
• Extremely high AQHI conditions may result in earlier tournament cancellations.

Suspended Play Policy

Play shall be suspended if the Tournament Coordinator foresees:

1. Inclement weather – lightning
2. Safety concerns
3. Other discretionary reason to clear the venue

An announcement over the speaker will be used to notify participants of play being suspended.

Notification of suspended play due to lightning:

1. All athletes must immediately evacuate the beach and go to cars or indoor facilities and NOT UNDER TREES
2. Athletes PLAYING are responsible for recording the score and taking note of the court they are playing at

Notification to resume play will be given by the Tournament Coordinator

1. Athletes are responsible for being at the courts to resume play
2. Following a 10-minute warm-up, officials and athletes will finish the game
3. Modified play may ensue at the discretion of the Tournament Coordinator

Program Cancellation Due to Weather

• In the event of severe weather (thunder/lightning) causing a cancellation at any point in time of the tournament, teams may be issued a refund.
• If an AQHI of 7 or above is anticipated at least 1 day before the event, teams will be issued a full refund, minus a 3% credit card processing fee.
• In any transaction process (refunds), will require a 3% processing fee (all refunds).